WILMSLOW SYMPHONY ORCHESTRAL SOCIETY* – PRIVACY NOTICE
(*also known as Wilmslow Symphony Orchestra)
This privacy notice tells you what to expect us to do with your personal information.
Contact details
Email - secretary@wilmsloworchestraplatform.co.uk
What information we collect, use, and why
We will only use personal information from you if you ask us to - for example if you join the orchestra as a member/player or you ask to join our mailing list.
Names and contact details
Donation history
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
We will only use personal information from you if you ask us to - for example if you join the orchestra as a member/player or you ask to join our mailing list. are:
Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
for example because you have asked to join the orchestra as a member/player or asked to join our mailing list.
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Where we get personal information from
Directly from you
How long we keep information
We will only keep your data as long as we need it.
If you ask us to remove you from one of our mailing lists, we will do it as soon as practically possible and at maximum within 28 days.
If you inform us that you no longer want to be a member or player of the orchestra, we will remove you from our membership database, we will do it as soon as practically possible and at maximum within 28 days.
For more information on how long we store your personal information or the criteria we use to determine this please contact us using the details provided above.
Who we share information with
Data processors - Committee Members and Section Principals
This data processors perform the following activities for us: e.g. Secretary - membership and mailing list administration Section principals - rehearsal and concert administration Treasurer - subscription administration.
Cookies
Please see here for our Cookie Statement
How to complain
If you have any concerns about our use of your personal information, you can make a data protection complaint to us:
Email: secretary@wilmsloworchestraplatform.co.uk
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow, Cheshire,SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint